Vacancy for Office and Contracts Administrator

Due to recent success with tendered projects, we require an Office and Contracts Administrator to join our business.

We actively promote a positive working environment in which teamwork, transparency and customer service are the key principles.

Position: Office and Contracts Administrator
Reporting to: Operations Directors
Location: Hamilton

Key duties and responsibilities

• Set up Construction Phase Plan/TMP/Fire Plan (with Project Manager’s input)
• Compile site HSEQ folder system for all new projects
• Arrange utility (gas, water, electricity) quotes for all new-build projects (in line with Project Manager’s requirements)
• Request and collate all operation and maintenance manual information and issue to principal designer (with Project/Contracts Manager’s assistance)
• File and record updated project drawings/drawing registers
• Assist project teams with any administration requirements
• Update project documents and check files have been uploaded from site team
• Manage, maintain, order and arrange office supplies, equipment, equipment testing and the condition and working environment within the office
• Arrange all necessary repairs in accordance with Health and Safety regulations
• First point of contact for all H&S issues within the office
• Key holder for office
• Welcome external visitors and ensure a secure and excellent first point of contact
• Book overnight accommodation for staff as required, always ensuring best value
• Book all travel (flight/ferry etc) for staff as required, always ensuring best value
• Co-ordinate and log IT issues with external IT company and ensure they are resolved in a timely manner
• Maintain, organise and store documents and computer-based information in a safe, secure manner for future reference

Salary

Dependent on experience.

To apply: